Office Coordinator/Administrative Assistant – Commercial Real Estate/Top Dollar

Job Type: 
Administrative Support
Marketing Support and Graphic Design
Employment Category: 
Direct Hire

Our client, a premier commercial real estate management firm in Raleigh, is actively recruiting for a very bright and versatile administrator to assist on a wide range of office support functions.  This is a Direct Hire role and an immediate need.  Company will pay excellent wage for an excellent candidate.

Key things to note:

  • This property management firm is experiencing tremendous growth and change.  Seek adaptable and flexible candidate who enjoys a dynamic and fast-paced setting.
  • This Coordinator will be responsible for efficient office operations including ensuring the appearance of the office common areas (café, lobby, etc.), IT/Telecom upkeep, supplies, filing systems, etc.  Seek candidate who enjoys a point-person role.
  • Role will also involve HR-related duties such as employee onboarding and orientation, staff events, etc.  Seek candidate with a welcoming manner and detail orientation.
  • This Coordinator will interface extensively with colleagues, tenants, vendors, etc.  Seek congenial and deliberate communicator with a collaborative, “how can I help?” demeanor.

Selected responsibilities will include:

  • Primary accountability for efficient operations of office suite including ensuring adequate supplies, equipment upkeep, IT support/troubleshooting, office cleanliness, etc.
  • Coordinates and participates in the office phone coverage rotation
  • Maintains Business Operations documents such as commission agreements, listing reports, vendor contracts, business templates, tour books, etc., including off-site storage
  • Assists the HR Director with HR activities including new employee orientation and onboarding
  • Manages storage and retrieval of onsite and offsite documentation and records.
  • Coordinates meetings and events including Employee Appreciation activities, Annual Meetings, Partner Meetings, Customer & Vendor meetings, etc.
  • Creates, reviews and proofs correspondence, documents, and spreadsheets
  • May assist in drafting RFP responses

Targeted candidate will offer 2+ years of Administrative Support experience in a fast-paced, high expectations corporate setting.  Commercial real estate knowledge preferred.

Other priorities include:

  • proficiency in MS Word, Excel, PowerPoint, Outlook
  • keen attention to detail
  • strong client service orientation
  • notary public a plus
  • low turnover

Finally, we seek an upbeat, high energy, exceedingly flexible candidate who enjoys being the office point-person.  This Coordinator is the office “hub,’ and we seek a candidate who is ready and eager to support the team and help wherever the help is needed.

Please forward Word resume for prompt consideration.  Local candidates only.