Assistant Project Coordinator (RTP Pharma) – Direct Hire/Hybrid

Job Type: 
Professional Services
Other Professional Positions
Quality Assurance and Quality Control
Life Sciences
Other Office Support Positions
Administrative Support
Customer Service and Help Desk
Other Life Science Positions
Employment Category: 
Direct Hire

Our client, a successful and growing global manufacturer of pharmaceutical products, has an immediate need for a very bright and capable candidate to assume an Assistant Project Coordinator role on its Client Services team.  Position will support Business Development in a variety of ways (administrative, financial, client support) and we seek a go-getter candidate who enjoys high pace.

Salary will be to $50k.

Key Things to Note:

  • This company is headquartered in the RTP area and has manufacturing facilities in China. 
  • This is a point-person role. Team members (and clients/prospects) will regularly seek out this Coordinator for assistance, information, etc. Seek candidate who is versatile, resourceful and juggles exceptionally well.
  • This Coordinator will be a Quality Control check on invoices, proposals and other key documents. Attention to detail will be important.
  • The company uses MS Products extensively.  Excel, PowerPoint and Word are required.
  • This is a highly promotable position in a fast-growing company.  Some background in science, pharma and/or manufacturing would be helpful for Project Management track.
  • This is a hybrid position (split between remote and on-site at the company’s RTP office). Overtime may be required during peak periods.

This Coordinator will work with the Project Teams on functions including Proposals, Order Processing, Sales Tracking, Invoicing, etc. Seek candidate who enjoys being in the middle of it all.

Specifics include:

  • Tracking RFPs (Request for Proposals) including issue dates, content collection, project numbers, due dates, etc.
  • Processing invoices including alignment with client contracts
  • Investigating discrepancies
  • Tracking Weekly Sales
  • Supporting File Maker (database software) and CDS (data repository software) updates

Targeted candidate will offer a related degree and 2+ years of business experience. Familiarity with Proposals, Invoices, Sales Reporting would all be valuable. Pharma/scientific bkgd is also a plus.

Other priorities include:

  • Microsoft Office proficiency
  • Outstanding juggling skills
  • Keen attention to detail
  • Strong problem-solving skills
  • Proactive, resourceful, solutions-driven work style

Finally, we seek a high energy, flexible and congenial team player who is eager to contribute broadly, learn new things, and get things done. 

Local candidates only.  Please forward resume for prompt consideration.