Executive/Admin Assistant (RTP Pharma/SAP a Plus) – Contract to Start/Top $$

Job Type: 
Office Services and Support
Administrative Support
Clerical Support
Executive Support and Office Management
Employment Category: 

Our client, an RTP-based pharmaceutical company in high growth mode, is actively recruiting for a highly skilled and versatile administrator to join its Operations team.  This position will report to a Vice-President and also support other team members.  Seek candidate who enjoys being “the hub.”

Key Things to Note:

  • This position will begin as a long-term contract (6 months to one year).
  • It is a hybrid role, splitting time between on-site and remote.
  • Role will involve a wide range of administrative functions (meeting planning, travel, document production) as well as some financial functions (purchasing, invoices, expense processing, etc.).  Seek skilled administrator who brings strong financial acumen.
  • This is a growing company with a team committed to doing exciting work.  Seek collaborator who will bring ideas for process enhancements.

Selected Responsibilities:

  • Provides support to the Vice President, Manufacturing and ensures a professional, responsive and effective experience with the organization as a whole.
  • Provides calendar management. 
  • Performs the compilation, coordination and preparation of any documentation for meetings and discussions. 
  • Coordinates meetings, calendars and activities as well as communicates with internal personnel and external parties.
  • Represents the Company in negotiations with vendors, hotel, caterers, customers, executives and to plan, set up, and coordinate meetings.
  • Tracks expenses for VP and other senior personnel by managing credit cards and receipts. 
  • Coordinates business travel arrangements.
  • Handles purchase order creation, processing invoices and tracking expenses.
  • Assists with managing the flow of legal documents for internal approval and document storage.
  • Provides administrative support including email communications, expense reports, distribution of mail, filing systems.
  • Manages the office supplies and procurement for the office.

Targeted candidate will offer a related degree and 5+ years of administrative support experience, with 1+ years supporting executives.  Pharma industry bkgd a plus.

Other priorities include:

  • Experience supporting financial functions such as purchasing, accounts payable, expenses reports, budgeting, etc.  Familiarity with SAP preferred
  • Excellent organization skills
  • Keen attention to detail
  • MS Office proficiency including Word, Excel and PowerPoint
  • Polished communication

Finally, we seek a team player who enjoys a point-person role; someone who can anticipate needs, find solutions to unexpected occurrences and helps where the help is needed.

This is an exciting time to join a company doing exciting work.  We seek a go-getter who is ready and able to contribute.

Local candidates only.  Please forward Word resume for prompt consideration.