Office Coordinator (Some HR Exp Needed) – Emerging Biotech/Direct Hire

Job Type: 
Executive Support and Office Management
Professional Services
Business Management and Operations
Other Professional Positions
Human Resources and Training
Employment Category: 
Direct Hire

Our client, an RTP area biotech that is developing cutting-edge ophthalmic therapeutics, is actively recruiting for a bright, self-directed and versatile candidate to join its team.

 Key Things to Note:

  • This Office Coordinator will be the point-person of the US office, handling clerical, HR, operational and some bookkeeping tasks. Seek a capable and flexible candidate, who gets things done.
  • This position will regularly interface with executives, board members, vendors, clinical staff (in the US and abroad), etc. It is a broad constituency. We seek a great communicator and natural relationship-builder.
  • This is an emerging biotech setting. It is fast-paced, dynamic and empowered. Seek candidate who enjoys the energy of a “start-up” setting and can contribute broadly.
  • This role will report to the head of the US office and provide support to the leadership team. Seek proactive and organized candidate who will be an excellent assistant.
  • Role will be on-site at their RTP offices.

 Key Responsibilities:

  • Provide administrative support to executives, as needed
  • Coordinate with HR vendor to process US payroll, health and benefits plans, and new hire paperwork
  • Prepare, process and track administrative contracts, working closely with legal team
  • Coordinate with IT department to order laptops and other IT equipment
  • Schedule and plan US Board of Directors meetings
  • Organize meetings and conferences (transportation, hotel, dinners, meetings, registrations, etc.)
  • Coordinate with accounting firm to handle expenses, bank transactions, accounts payable, etc.
  • Order office supplies and equipment
  • Support clinical team with supplies, shipping, scheduling, etc.
  • Act as primary liaison with landlord; ensure facility issues are addressed

 Selected candidate will offer 2+ years in Administrative Support positions in a professional business environment. Human Resources and/or corporate start-up experience would be a plus.

 Other priorities include:

  • Proactive and thoughtful organizational skills
  • Bookkeeping and/or financial support experience
  • Keen attention to detail
  • Experience coordinating business travel
  • MS Office proficiency, including PowerPoint and Excel
  • Job ownership, resourcefulness and ability to get things done

 This is a Direct Hire position and an immediate need.

 Please forward resume for prompt consideration. Local candidates only.