Office Coordinator (Some HR Exp Needed) – Emerging Biotech/Direct Hire

Our client, an RTP area biotech that is developing cutting-edge ophthalmic therapeutics, is actively recruiting for a bright, self-directed and versatile candidate to join its team.

 Key Things to Note:

• This Office Coordinator will be the point-person of the US office, handling clerical, HR, operational and some bookkeeping tasks. Seek a capable and flexible candidate, who gets things done.
• This position will regularly interface with executives, board members, vendors, clinical staff (in the US and abroad), etc. It is a broad constituency. We seek a great communicator and natural relationship-builder.
• This is an emerging biotech setting. It is fast-paced, dynamic and empowered. Seek candidate who enjoys the energy of a “start-up” setting and can contribute broadly.
• This role will report to the head of the US office and provide support to the leadership team. Seek proactive and organized candidate who will be an excellent assistant.
• Role will be on-site at their RTP offices.

 Key Responsibilities:

• Provide administrative support to executives, as needed
• Coordinate with HR vendor to process US payroll, health and benefits plans, and new hire paperwork
• Prepare, process and track administrative contracts, working closely with legal team
• Coordinate with IT department to order laptops and other IT equipment
• Schedule and plan US Board of Directors meetings
• Organize meetings and conferences (transportation, hotel, dinners, meetings, registrations, etc.)
• Coordinate with accounting firm to handle expenses, bank transactions, accounts payable, etc.
• Order office supplies and equipment
• Support clinical team with supplies, shipping, scheduling, etc.
• Act as primary liaison with landlord; ensure facility issues are addressed

 Selected candidate will offer 2+ years in Administrative Support positions in a professional business environment. Human Resources and/or corporate start-up experience would be a plus.

 Other priorities include:

• Proactive and thoughtful organizational skills
• Bookkeeping and/or financial support experience
• Keen attention to detail
• Experience coordinating business travel
• MS Office proficiency, including PowerPoint and Excel
• Job ownership, resourcefulness and ability to get things done

 This is a Direct Hire position and an immediate need.

 Please forward resume for prompt consideration. Local candidates only.