Office Coordinator/Admin (Medical Association/RTP) – Direct Hire

Job Type: 
Professional Services
Other Professional Positions
Employment Category: 
Direct Hire

Our client, a professional association serving the medical community, is actively recruiting for a very bright, capable and versatile candidate to take on a broad range of office support and office management duties.

This diverse, independent and important role will require excellent office support skills (including MS Office/Outlook), superb organizational skills, keen attention to detail and a “pitch in where I can” work style. 

Responsibilities will include:

  • Front desk duties (open/close office daily, answer/direct calls, greet visitors)
  • Manage mail/deliveries (receive, sort, distribute incoming mail/deliveries, manage outgoing mail)
  • Light accounting duties (AR/AP, collecting W-9s, processing 1099s, review monthly credit card and conference calling card bills and prepare for payment)
  • Facilities management (coordinate maintenance requests, communicate office changes and alerts, including door codes, safety notices, or other updates to staff)
  • Supply management (manage office and kitchen supplies inventory, including furniture, filing cabinets, coffee/water, etc.)
  • Vendor management (manage and review contracts for office copiers, postage meter, coffee/water services, and phone system, etc.)
  • General data entry (renewals, applications, course registrations, etc.)
  • New hire onboarding activities (coordinate new hire packets, orientation schedules, office set-up)
  • Document/Contract administration (ensure staff documents and vendor contracts are current on the Shared OneDrive)
  • Coordinate office functions (staff lunches, etc.).

This is a Direct Hire position and will pay in the $40s. It will be on-site at the company’s RTP offices.  Requirements include 3+ years of administrative experience, ideally in an non-profit setting.  BA/BS and life science experience are preferred.  

In addition, we seek a skilled point-person who combines smart organizational skills with advanced MS Office proficiency, great business judgment and a calm, level-headed, solutions-oriented work style. 

Finally, we seek a candidate who will thrive in this emerging, building, dynamic setting.   A lot is happening, and the potential is tremendous.  We seek a congenial and energetic team player who is ready and eager to contribute.

Please forward Word resume for prompt consideration.  Local candidates only.