Operations and Administrative Coordinator (Executive Search) – Direct Hire/Top $$

Job Type: 
Office Services and Support
Administrative Support
Clerical Support
Other Office Support Positions
Professional Services
Human Resources and Training
Other Professional Positions
Employment Category: 
Direct Hire

Our client, a highly successful boutique Executive Search firm headquartered in Raleigh, NC, is actively recruiting for an exceedingly competent candidate to support all business operations.  This is a diverse and challenging role in a dynamic, high expectations firm.  Company will pay excellent wage to attract and retain the right candidate.

Key Things to Note:

  • This firm is a recognized leader in Retained Executive Search with particular focus on Technology Executives.  This is a demanding clientele and requires a candidate with tremendous professionalism.
  • This Coordinator will be involved in a wide range of business management responsibilities including scheduling, contracts management, candidate summaries, travel, bookkeeping, marketing support, etc.  Seek supremely versatile candidate who enjoys (and is good at) being the hub.
  • The firm uses technology to manage communications and projects.  Seek technology-savvy candidate who can become Subject Matter Expert on the CRM and other databases.
  • This is a small team and the work is on-site at the Raleigh office.  COVID vaccinations are required.

This Operations and Administrative Coordinator will be responsible for maintaining day to day operations including logistics/scheduling, technology capabilities, office administration.

Selected Responsibilities:

  • Oversee all office management required in maintaining the day to day functions of office.
  • Manage calendars, travel arrangements, and assist with day to day activities of Partners and Associates.
  • Ensure that project kick off calls and status calls are accurate and timely.
  • Open searches in CRM, open shared folders and templates, and update search tracker sheets consistently and accurately.
  • Participate in status calls on a regular basis to maintain a day to day knowledge of project status.
  • Work with clients, candidates, and travel agents to assure accurate scheduling of all interviews.
  • Act as the “expert” for all technology including Recruiting CRM, research tools (ZoomInfo, LinkedIn Recruiter, etc.), and all Microsoft Office/365 applications.
  • Keep CRM information updated. Audit database regularly to ensure that data is properly coded and can be easily retrieved.
  • Work directly with IT vendor on technology upgrades and maintenance.
  • Assist with financial records and bookkeeping activities as needed.
  • Coach Associates on process and procedure and train new employees as needed.

Targeted candidate will offer a related degree and 5+ years of administrative or office support experience. Strong scheduling bkgd and customer support will be important. 

Other priorities include:

  • Excellent technology capabilities including experience with Customer Relationship Management Systems (CRM) and/or Applicant Tracking Systems (ATS) preferred. Heavy data management skills needed.
  • Exemplary organizational skills and the ability to manage multiple projects and timelines simultaneously
  • Keen attention to detail
  • Excellent written and oral communication skills
  • Experience with WordPress is a plus
  • Experience with QuickBooks is a plus

Finally, we seek an exceedingly professional candidate who will bring supreme discretion, excellent judgment and polished presentation skills.  Experience in a similar boutique, high expectations environment would be valuable.

This is an immediate need and a Direct Hire opportunity.  Please forward Word resume for prompt consideration.  Local candidates only.