Part-time Office Manager/Exec Support (Flexible Schedule) – Emerging Biotech

Job Type: 
Professional Services
Executive Support and Office Management
Office Services and Support
Customer Service and Help Desk
Clerical Support
Other Office Support Positions
Other Professional Positions
Employment Category: 
Direct Hire

Our client, a RTP area biotech that is developing cutting-edge ophthalmic therapeutics, is actively recruiting for a sharp, self-directed and versatile candidate to handle a wide range of Office Administration duties. 

This is a part-time role with scheduling flexibility during daytime hours. This is a Direct Hire position and client will pay an excellent wage to attract the right candidate.

Key Things to Note:

  • This Office Manager will be the hub of the US office, handling clerical, HR, operational and some bookkeeping tasks. Seek a skilled and flexible point-person, who gets things done.
  • This position will regularly interface with executives, board members, vendors, clinical staff (in the US and abroad), etc. It is a broad constituency. We seek a great communicator and natural relationship-builder.
  • This is an emerging biotech setting. It is fast-paced, dynamic and empowered. Seek candidate who enjoys the energy of a “start-up” setting and can contribute broadly.
  • This role will report to the head of the US office and provide executive support to the leadership team. Seek proactive and organized candidate who will be a superb assistant to these busy leaders.
  • The company is open to a flexible schedule including some hybrid options. This is an excellent opportunity for someone seeking part-time hours.

Key Responsibilities:

  • Provide administrative support to executives, as needed
  • Liaise with HR vendor to process US payroll, health and benefits plans, and new hire paperwork
  • Prepare, process and track administrative contracts, working closely with legal team
  • Coordinate with IT department to order laptops and other IT equipment
  • Schedule and plan US Board of Directors meetings
  • Organize meetings and conferences (transportation, hotel, dinners, meetings, registrations, etc.)
  • Handle bookkeeping including corporate credit cards, bank transactions, accounts payable, etc.
  • Order office supplies and equipment; negotiate as needed
  • Support clinical team with supplies, shipping, scheduling, etc.
  • Act as primary liaison with landlord; ensure facility issues are addressed

Selected candidate will offer 3+ years in Administrative Support positions in a professional business environment. Life Sciences and/or corporate start-up experience would be a plus.

Other priorities include:

  • Proactive and thoughtful organizational skills
  • Bookkeeping and/or financial support experience
  • Keen attention to detail
  • Experience coordinating business travel
  • MS Office proficiency, including PowerPoint and Excel
  • Job ownership, resourcefulness and ability to get things done

This is an immediate need. Client is targeting candidates that are seeking part-time work for a long-term period.

Please forward resume for prompt consideration.  Local candidates only.